Meeting Minute Creation and Editing
This page allows you to manage all the details of your meetings and use AI-powered note-taking features.Accessing the Form
- Creation: Click the “Create Meeting Minute” button on the minutes list page.
- Editing: Click on an existing meeting from the calendar or table view.
Form Fields and Management
Meeting Information
Meeting Information
You enter basic information such as the meeting number, name, location, video conference link, date, time zone, and start/end times.
Attendees
Attendees
You select the people from your project team who will attend the meeting.
Agenda and Notes
Agenda and Notes
- Overview: A text area where you can write the general agenda or purpose of the meeting.
- Note: The main text editor for notes you take manually during or after the meeting.
- Attachments: You can upload documents related to the meeting (presentation, report, etc.).
Minute Management
Minute Management
- Distribution Group (
): When the minutes are complete, you can send them as an email to selected people with this button. - Export as PDF (
): You can get a PDF output of the minutes. - Delete (
): You can permanently delete the minutes.
AI-Powered Minute Creation
This feature automates the process of creating minutes by transcribing and summarizing audio recordings.1
Start Meeting Recording
Click the record (
) icon in the top right corner of the page. Select the recording method from the window that opens:
) icon in the top right corner of the page. Select the recording method from the window that opens:- Google Meet / Zoom etc.: Paste the meeting link.
- Microphone: Use your device’s microphone.
- Local File: Upload an audio/video file.
2
Wait for Processing
After starting the recording or uploading the file, wait for the system to complete the process. When finished, a new notes section generated by AI will appear at the bottom of the form.
3
Edit Notes with the Assistant
Click the “Assistant / Agent” button in the top right corner of the AI-generated notes section. In the chat interface that opens, give commands to DinoBot like “Summarize this text,” “List the decisions made,” and save the changes with the “Apply” button.